Pre-Event Notification and Permit Application

Wilderness to Wealth float on parade - Henly on Lake Wallace (2008).jpg

Thank you for choosing West Wimmera Shire as a place to hold your event. 

Whether you have plans for a large event or a small event, you may need permission from council, and we are here to help. 

The first step is to notify us of your event, and then we will support you through the process. 

We understand that it can be difficult to know where to start in notifying council and getting your permit approvals. This webpage gives you a roadmap of the process and explains the regulations that might impact your plan. 

Event Process.png

This four step process will help us work with you to plan and support the requirements of your event. 

Get started by clicking the notification tab below, and filling in your pre event notification form. 

Notify Council of your Event

Council wants you to have a successful event.  

Completing the notification form below will help us to confirm if there are any permits or approvals required to run your event, and if there are other ways we can help you. 

  Click here to view form.

Our Events Team will contact you within 2 business days to learn more about your event and confirm the next steps, if you need to work further with Council. 



Discuss your event with Council

Both big and small events can have requirements that need to be understood, we do this in 2 stages. 

Stage 1:

Our first job as an Events Team is to properly understand what you want to acheive with your event. 

We will also discuss the scale and complexity of your event so that we can accurately guide you through the compliance process. 

If your event is simple, we will give you the next steps to take and any support you need. 

If your event is bigger and more complex, our whole events events team will support you in stage 2. 

Stage 2:

Our Events Approval Team are here to help you to understand and complete the steps for your event to comply with regulations. This is required if you are serving food, running a commercial event, serving alcohol, and other reasons. 

What types of permits may be needed?

There are a range of permits or registrations that you may need for your event. 

  • Planning  - For use of land, other spaces and meeting statutory planning requirements.
  • Building - For construction of any platforms or structures that may be required to host your event.
  • Health - Registration for food provision, waste water and COVID regulations.
  • Local Laws - Trading permits, road closures, camping, noise management and other community safety regulations. 

Apply for permits and permissions

Below are links to various permit applications and information.

Please note you may not be required to complete these, it is dependant on your event circumstances.

Our Event Support Team will guide you on which further applications you require.

If you have not yet done so, please take the first step by notifying us about your upcoming event with a Pre-Event Notification. 

West Wimmera Shire Council Links/Permit Applications/Forms

Pre-Event Notification Form Pre-event notification form

Event Application Event Application Form

Planning Permit Information Planning Permit Application(PDF, 1004KB)

Potential Other Applications

Streatrader Permit - For if you are serving food at your event. 
Streatrader streatrader/statements-of-trade/

Liquor Licence - For if you are serving alcohol at your event. 
Victorian Commission for Gambling and Liquor Registration 
1300 182 457 

Gambling permit - For if you are conducting raffles or other gambling activities at your event. 
Victorian Commission for Gambling and Liquor Registration 
1300 182 457  

PoPE Application - 
A Place of Public Entertainment (POPE) may be required if your event will have more than 5000 attendees or if the space of the event is more than 500m2.
Please submit a completed Pre-Event Notification Form to allow Council to assess whether or not a POPE is required. These forms are available from the Council Offices or can be downloaded from the Council website. 

Grant Funding Organisations

These may be helpful to you for obtaining additional funding for your event. Please note, this information is supplied without any affiliation or endorsement of these organisations. 

Manage requirements during your event

Watch this space, information coming soon!