Community Quick Response Grant

The aim of the West Wimmera Shire Councils Quick Response Grant Scheme is to build community capacity by encouraging participation and inclusion in events, projects, activities, and programs; growing community partnerships; providing learning opportunities; supporting social connectedness; and activating our community spaces such as parks, halls, and other facilities.

We understand that sometimes unexpected expenses, urgent issues, or opportunities arise that require immediate funding. We also know that starting a new group or program can be challenging and may require some financial support. Finally, disasters or emergency events can have a significant impact on communities and may require additional resources to recover.

That's why we have established our Quick Response Grants program. This program is designed to assist eligible organisations that require small amounts of funding throughout the year to support:

  • Unforeseen expenses or urgent issues
  • To take advantage of an unexpected opportunity
  • To support the establishment of a new group / program
  • As a result of a disaster or emergency event
  • To seek in-kind support from Council

Community Quick Response Grant Guidelines(PDF, 685KB)

Reasons to apply for this Grant

  • Unforeseen expenses or urgent issues
  • To take advantage of an unexpected opportunity
  • To support the establishment of a new group / program
  • As a result of a disaster or emergency event
  • To seek in-kind support from Council

Assessment Criteria

Applications are made through SmartyGrants which can be accessed on Council’s Grants web page

The following criteria will be used to assess applications:

  • How well the request meets one or more of the purposes of the grant.
  • How well the group has provided evidence of justification to support the request.
  • The level of benefit to West Wimmera Shire residents.

The Chief Executive Officer has the authorisation to approve the application upon consultation with councillors. Council reserves the right to approve partial funding or refuse funding. Applicants will be advised of the outcome of their application as soon as practicably possible once the assessment and approval conditions have been met


Council in-kind Support

West Wimmera Shire Council’s in-kind contribution is a contribution of a good or a service other than money.

Some examples include:

  • Preparation of an area out of normal works routine (Mowing, slashing, etc.)
  • Allocation, preparation, delivery, and removal of extra bins
  • Allocation, delivery, and removal of traffic management signage

As with monetary support in kind contribution is a contribution by council and as such requires acknowledgement to the support and sponsorship of the West Wimmera Shire Council.


  • Grants are available to not-for-profit community groups operating in the West Wimmera Shire Council.
  • Department of Energy, Environment and Climate Action, Department of Health and Human Services, Department of Education and other Government organisations are not eligible to be an applicant.
  • Applicants must be incorporated bodies or have an established legal entity. If your organisation is not incorporated or doesn’t have an ABN, you will be required to provide the details of an auspice organisation. The auspice organisation will receive the grant funding on your behalf and will ultimately be responsible for the Acquittal Report.
  • If your organisation is incorporated but does not have an ABN, a ‘Statement by a Supplier – Reason for Not Quoting an ABN’ form must be included with your funding agreement. This form is available from the Australian Tax Office website.
  • Activities must be administered in the West Wimmera Shire Council area.
  • Applicants who have previously been successful in receiving funding MUST have completed all Acquittal Reports and complied with Council requirements prior to being considered for this grant.
  • All applicants must provide a copy of a current Public Liability Insurance certificate of currency with activity/event details, where applicable. (For an event the P/L certificate of currency must include the event name, date, and location).
  • All activities are encouraged to align with Key Council Plans
  • All activities must ensure inclusivity, social connectedness and accessibility has been considered.
  • Multiple applications for the same activity will not be accepted.
  • Applications must be completed in full and have sufficient evidence to make a reasonable assessment of the application. Council reserves the right to further investigate aspects of the application. Applications and Acquittal Reports must be on the correct form.
  • Where possible, the goods and services used in the funded activity (suppliers and contractors) be sourced from within the West Wimmera Shire Council.
  • Activities that are primarily for the purpose of fundraising will be required to demonstrate the Community benefits in addition to the fundraising outcome.
  • For all expenditure items of $1,000 or more you must include a quote or evidence of the item cost.
  • Applications deemed to be for commercial benefit will not be considered. This will be determined on a case-by-case basis. This will include applications where the main beneficiary is a business.
  • Funding must not be regarded as a recurrent commitment from Council. There is no guarantee a recurring activity will be funded in the future. Funding is limited.
  • The applicant is responsible for all ongoing maintenance and running costs of any equipment purchases resulting from a successful application.
  • Council may reduce the amount allocated to you if the funding applied for is considered unsubstantiated and/or excessive.
  • Council may reduce the amount allocated to you if the funding allocation is oversubscribed; additionally, if Council is aware of an alternative option available to you, it will recommend it as an alternative to funding.
  • Successful applicants will be required to complete a Funding Agreement, which includes the conditions of grant funding. You may also be asked to comply with additional conditions.
  • You are required to acknowledge West Wimmera Shire Council Council’s support of your activity as specified in the Funding Agreement
  • Funding must be returned if the activity is not completed in line with the Funding Agreement. Any excess funding must be returned.
  • Quick response grants to be read in conjunction with the West Wimmera Shire Councils Grants Policy.


Apply Here

To apply for a Quick Response Grant, please click the link below.

Apply here for Quick Response Grant